03/19/20 19:21 PM  

Schedule and Update Meetings on BT Cloud Work

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This article provides instructions on how you can schedule and update meetings on BT Cloud Work.

BT Cloud Work allows you to schedule meetings so you will never miss important web meetings. When you schedule a meeting, you automatically become the host of the meeting.

NOTE: BT Cloud Work replaced the legacy dial-in number with (0203) 198 1617. The Meeting ID will be automatically validated (no need to press "1"). An error prompt appears if the Meeting ID is incorrect. Meeting security will also be enhanced by making sure the phone participants cannot enter the meeting before the host when Join Before Host.

Select an action you want to take:

How to schedule a meeting 
How to view or edit an upcoming meeting 
How to update a recurring meeting 
 

How to schedule a meeting

Quickly and conveniently schedule meetings from your BT Cloud Phone Meetings application on your iOS or Android device.

NOTE: A Conference bridge and a Meeting ID will be generated when you set up a BT Cloud Work meeting from a Global Office. You can use the conference bridge to join the meeting or select the specific International Dial-In number for the country you are located in.

Click your device below to learn how to schedule a meeting.

Schedule a meeting on an iOS device
Schedule a meeting on an Android device
 

Schedule a meeting on an iOS device


Step 1:

Launch BT Cloud Work.


Step 2:

Tap Schedule.

Meetings iOS Mobile app - tap Schedule


Step 3:

The Schedule Meeting screen appears next. Here, you can schedule your upcoming meeting and customise the settings.

Meetings iOS - Schedule Meeting options


Customise the following details:

• Meeting Topic -Tap on the field, then enter the topic for the meeting.

Meetings iOS - Schedule Meeting - Enter Meeting Topic

• Starts - Tap Starts, then select the date and time below. Tap Done.

Meetings iOS - Schedule Meeting - Set the start time of the meeting

• Duration - Tap Duration, then set the duration of the meeting below. Tap Done.

Meetings iOS - Schedule Meeting - Set the duration of the meeting

• Time Zone - Select the appropriate time zone from the list. Tap Done.

Meetings iOS - Schedule Meeting - Set the time zone

• Repeat - Set this feature if you prefer the meeting to be a recurring event. Tap Done after your selection.

Meetings iOS - Schedule Meeting - Set the meeting's recurrence

• Host Video On - Turn this option ON to automatically start your Video when the meeting starts.

Meetings iOS - Schedule - Enable or disable Host Video On

• Attendee Video On - Turn this option ON to automatically start the attendee's video as soon as they join the meeting.

Meetings iOS - Schedule - Enable or disable Attendee Video On

• Audio Option - Tap Audio Option then, select from the choices below:

• Telephone Only - To hear the audio, attendees should dial the Teleconference number provided onscreen before joining the meeting.

• VoIP Only - To hear audio with the video using the BT Cloud Phone Meetings Mobile or Desktop app.

• Both - Attendees can use either option. 

Meetings iOS - Schedule - Audio Option - Select your preferred audio

• Meeting Password - Enter an optional password to make the meeting more secure.

Meetings iOS - Schedule - Set the Meeting Password which is optional

• Allow Join Before Host - Enable to allow attendees to join before the host starts the meeting.

Meetings iOS - Schedule - Enable or disable Allow Join Before Host

• Use PMI - Enable to use your Personal Meeting ID instead of the automated Meeting ID.

Meetings iOS - Schedule - Enable or disable Use PMI


Step 4:

Tap Done to save the settings.

Meetings iOS - Schedule - Tap Done


Step 5:

Tap Invitees, then enter the email addresses of your meeting participants. Alternatively, you may tap the Add Contact button Add contact button to include email addresses from your Contacts list instead. Tap Done.

Meetings iOS - New Event - Tap Invitees, then add your participants


Step 6:

Tap Add.

Meetings iOS - New Event - Tap Add Event
 

Schedule a meeting on an Android device


Step 1:

Launch BT Cloud Work.


Step 2:

Tap Schedule.

Meetings Mobile app - tap Schedule


Step 3:

The Schedule Meeting screen appears next. Here, you can schedule your upcoming meeting and customize the settings.

Meetings Mobile app - Schedule - Schedule Meeting screen

Customise the following details:

• Meeting Topic -Tap on the field, then enter the topic for the meeting.

Meetings Android - Schedule Meeting - set the meeting topic

• Date - Tap Date, then select the date of the meeting using the + and - buttons. Tap Set.

Meetings Android - Schedule Meeting - Date

• From - Tap From, then set the when the meeting starts using the + and - buttons. Tap Set.

Meetings Android - Schedule Meeting - From

• To - Tap To, then set the time when the meeting ends using the + and - buttons. Tap Set.

Meetings Android - Schedule Meeting - To

• Time Zone - Tap Time Zone, then tap your selection.

Meetings Android - Schedule Meeting - select Time Zone

• Repeat - Set this feature if you prefer the meeting to be a recurring event. Tap Repeat, then choose a meeting frequency.

Meetings Android - Schedule Meeting - Repeat

• Host Video On - Turn this option ON to automatically start your Video when the meeting starts.

Meetings Android - Schedule Meeting - Host Video enabled

 

• Attendee Video On - Turn this option ON to automatically start the attendee's video as soon as they join the meeting.

Meetings Android - Schedule Meeting - Attendee Video On

• Audio - Tap Audio, then select from the choices below:

• Telephone Only - To hear the audio, attendees should dial the Teleconference number provided onscreen before joining the meeting.
• VoIP Only - To hear audio with the video using the BT Cloud Phone Meetings Mobile or Desktop app.
• Both - Attendees can use either option.

Meetings Android - Schedule Meeting - Audio

• Meeting Password - Enter an optional password to make the meeting more secure.

Meetings Android - Schedule Meeting - Meeting Password

• Participants Can Join Before Host - Enable to allow attendees to join before the host starts the meeting.

Meetings Android - Schedule Meeting - Participants Can Join Before Host enabled

• Add to Calendar - Turn this ON to automatically add your meeting schedule on your device's default Calendar.

Meetings Android - Schedule Meeting - Add to Calendar

Step 4:

Tap Schedule save the settings.

Meetings Android - Schedule Meeting - tap Schedule

Step 5:

You will be given the option to send invites for your scheduled meeting. To skip, just tap anywhere (not on the pop-up window).

Meetings Android - Schedule Meeting - Info - Add Invitees

Step 6:

The last screen will show you the summary of the meeting's schedule. Tap the Home button to go back to BT Cloud Phone Meeting's home screen.

Meetings Android - Schedule Meeting - Info - Home
 

How to view and edit an upcoming meeting

BT Cloud Phone Meetings for Mobile lets you view your upcoming meetings and edit meeting information straight from your iOS or Android device. This section demonstrates how you can do both. Click your device below to learn how to do this.

iOS
Android 
 

How to view Upcoming Meetings or Edit Meeting Information on your iOS Device


Step 1:

Launch BT Cloud Work.


Step 2:

Tap Upcoming Meetings.

Meetings iOS - Tap Upcoming Meetings


Step 3:

The Upcoming Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited.

Meetings iOS - Upcoming Meetings - Select a meeting that you need to edit

Step 4:

Tap Edit.

QUICK TIP: You may start the selected meeting from here by tapping on either Start Meeting. You can tap Add invitees to add participants to the selected meeting or tap Delete Meeting delete the selected meeting.

Meetings iOS - Upcoming Meetings - Info - Tap Edit

Step 5:

Review the meeting details, then change the information that needs to be modified. Tap Save.

Meetings iOS - Upcoming Meetings - Edit Meeting - Modify your meeting settings, then tap Save

You have successfully viewed / edited a BT Cloud Phone meeting on your iOS device.
 

How to view upcoming meetings or edit meeting information on your Android device

 

Step 1:

Launch BT Cloud Work.


Step 2:

Tap Upcoming.

Meetings Mobile app - tap Upcoming


Step 3:

The My Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited.

Meetings Mobile app - Upcoming - My Meetings - Select a meeting to modify

Step 4:

Tap Edit.

QUICK TIP: You may start the selected meeting from here by tapping on either Start Meeting. You can tap Add to Calendar to schedule your meeting to your mobile device's calendar; tap Add invitees to add participants to the selected meeting or tap Delete Meeting delete the selected meeting.

Meetings Mobile app - Upcoming - My Meetings - Edit a meeting

Step 5:

Review the meeting details, then change the information that needs to be modified. Tap Done.

Meetings Mobile app - Upcoming - My Meetings - Edit a meeting - Done

You have successfully viewed / edited a BT Cloud Phone meeting on your Android device.
 

How to update a recurring meeting

BT Cloud Phone Meetings for Mobile allows you to update your recurring meeting information straight from your iOS or Android device. This section demonstrates how you can do both. Click your device below to learn how to do this.

iOS
Android 
 

How to update recurring meetings on your iOS device


Step 1:

Follow Steps 1 to 4 under the How to View Upcoming Meetings or Edit Meeting Information on your iOS Device section.


Step 2:

Tap Repeat.

Meetings iOS - Upcoming Meetings - Edit Meeting - Tap Repeat

Step 3:

Select a meeting recurrence, then tap Done. In this example, we will change the frequency of the meeting from None to Every Week.

Meetings iOS - Edit Meeting - Repeat - Select Recurrence, then tap Done


Step 4:

Review your meeting details. Change the rest of the information that needs to be modified. Tap Save.

Meetings iOS - Edit Meeting - Review the meeting information, then tap Save
 

How to update recurring meetings on your Android device


Step 1:

Follow Steps 1 to 4 under the How to View Upcoming Meetings or Edit Meeting Information on your Android Device section.


Step 2:

Tap Repeat.

Meetings Mobile app - Edit Meeting - Repeat


Step 3:

Tap your preferred occurrence.

Meetings Mobile app - Edit Meeting - Repeat - Set occurence to Every Week


Step 4:

Tap Done.

Meetings Mobile app - Edit Meeting - Done


Step 5:

Send an invite to your contacts or meeting participants. Tap your preferred email. In the example below, we chose Gmail.

Meetings Mobile app - Edit Meeting - Edit - Send invites via Gmail


Step 6:

Compose your email, and add the participants' email addresses in the To field. Send your email.

Meetings Mobile app - Edit Meeting - Edit - Send email invitation via Google

See Also

Scheduling and Updating Meetings on the BT Cloud Phone Meetings for Desktop 
BT Cloud Phone: Meetings International Numbers   
Dial-In Numbers Replacement in BT Cloud Phone Meetings 

BT Cloud Work, schedule meetings, update meetings, view upcoming meetings
Schedule and Update Meetings on BT Cloud Work
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Published
RC_Knowledge_Article
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Mary Ann Tan
Mike Joseph Ilagan
English
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